Run the yard, not the spreadsheet.
Kaiso Marina handles a boatyard and marina from the travel lift to the invoice. It covers haul-outs and launches, yard storage by the foot, berths and moorings, and work orders. Each boat owner also gets a page of their own.
From the travel lift to the invoice
Yard and berth map
See every spot in the yard and every berth on the dock: who's on it, since when, and what's free or booked. A spot that's too small for a boat is refused.
Lift schedule
Plan haul-outs, launches, short hauls and moves day by day, with each boat's length, beam and weight. Marking a haul-out done starts its yard stay; a launch ends it.
Your rate card, the way you price
Monohull and multihull prices by length band, your own seasons, short- and long-stay rates, minimum lengths, per foot or per ton, days on land included with the haul-out, extras like chocking and cradles, deposits and late fees. Kaiso works out each day's price, so a stay across seasons is billed correctly.
Work orders
Estimates, approvals, labour hours, parts and subcontractors, with your cost and margin on every job. Finished work goes on the owner's next invoice.
US$ or EC$, with VAT
Bill each owner in the currency they pay in. VAT is added line by line, and every invoice posts to your books in EC$ at the 2.70 peg.
Monthly billing run
One click finds everything not yet billed up to a date: storage, berths, lifts and finished work. Each customer gets one draft invoice, even when it's billed in advance.
Storage worked out to the day
A 44 ft monohull hauled out on 16 June, at US$18 a foot a month in hurricane season:
- 1Part month15 of June's 30 days: 44 × 18 × 15 ÷ 30 = US$396.00
- 2Whole monthsJuly to November at the monthly price: 44 × 18 = US$792.00 each
- 3Season changeFrom 1 December the off-season rate applies automatically, with no new booking needed
A page for every boat owner
Send each owner a private link by email or WhatsApp. From their phone they can see:
- 1Where their boat isThe yard spot or berth, and since when, plus upcoming lifts and bookings.
- 2Estimates to approveEvery line and the total with VAT, approved with their name, so work can start.
- 3Invoices and how to payWhat they owe in US$ or EC$, each invoice as a PDF, and your bank details.
- 4RequestsAsk for a haul-out, launch, berth or work on the boat. Requests land on your overview, ready to book.
Every job priced, approved and billed
Labour fills in at your hourly rate, subcontractors at cost plus your markup, and parts at the price you set. You see your margin on each job before it goes out.
Estimates print with your name and address, or the owner approves them online. Once a job is marked done, it goes on the next invoice with the storage and lift charges.
Also part of Kaiso
Payroll for the yard crew
Kaiso Payroll comes with Marina, using the same login, with NIS, PAYE, daily-rate timesheets and bank transfers.
Your accountant, included
Invoices, payments and payroll all post to a chart of accounts your accountant can see and export.
Ship store and fuel dock
Kaiso POS sells from the store and the fuel dock, for cash or straight onto the owner's account. See Kaiso POS.
Questions
Can owners pay online?
Not yet. The portal shows what they owe and your bank details, and you record each payment when it arrives. Card payments through a payment provider are on the way.
Can we bill storage in advance?
Yes. Run billing up to the end of next month, or up to any date, and the storage to that date goes on the invoice. If a boat leaves early, Kaiso tells you when you check it out, so you can credit the extra days.
Do we have to use your rates?
No. Kaiso starts you with an example rate card in US$, laid out like the yards in Grenada and Carriacou. Change every price, add your own charges and length bands, set your seasons by date, and use Price check to see what a boat would pay before you quote.
What about boats on contract prices?
Give a stay a fixed rate and it keeps that price whatever the season.
Does it work for a marina without a yard, or a yard without a marina?
Yes. Set up only the spots and berths you have. The lift schedule and work orders are there when you need them.